How To Determine The Right Human Resource Management System (HRMS)?

As your team gets more substantial, so it makes the difficulty of managing them. It enhances a struggle to get a single view of employee data. Delicate workforce information will continue splattered across many folders or systems that don’t play well with each other. Integrations require too much manual work to stay intact. As a result, the performance of HR processes drops dramatically.  

The only solution to all these problems is implementing an HRMS. Opposite to popular belief, not all HR management systems are stiff or hard. There is an order of options accessible in the market today.

However, in your forager hunt to find the right HR Management Software, it is simple to get lost in the ocean of viable products. To eliminate the death-trap of well-weaved words that motivate you to choose the wrong HR software, you need to know the differences in their significant functionalities and get an in-depth knowledge of the head term Human Resource Management Software (HRMS).

 What is a Human Resource Management System? (HRMS)

Human Resource Management System (HRMS) mainly leads to an order of software including Human Capital Management (HCM software) and Human Resource Information System (HRIS) that support HR staff takes charge of an organization’s several valuable assets, people. HR tasks are too complex and time-consuming when performed manually. Leveraging the aid of a technological solution like an HRMS can assist you to save time, cut costs, and maintain your staff better.

Depending on your needs, you could opt for a simplistic HR Management Software with characteristics that takes care of day-to-day administrative tasks like Employee Management, Leave Management, etc. Or you could choose HR solutions that direct the critical areas of human resource management like Training & Development, Performance Management, and Recruitment.

Characteristics You Should Look For In A Human Resource Management Software (HRMS)

In addition to the extensive list of functionalities, a robust HRMS tool should include the following features:


  • Centralized Admin System
  • Cloud-based Documentation
  • Advanced  Mobile Functionalities
  • Employee Self-Service Right
  • Real-Time Analytics
  • Data Security and Audit Log
  • Role-Based Path  and Collaboration
  • Active Interactions


Advantages of Human Resource Management System

A Human Resource Management System will automate monotonous and time-consuming HR tasks to get them more productive and decrease their time-intensive nature. A company needs an HRMS to:


  • Relieve process bottlenecks
  • Reduce manual paperwork
  • Reduce employee stress
  • Decrease time lag in tasks
  • Lower operational costs
  • Implement process/policy change
  • Eliminate spreadsheet dependency
  • Develop internal communication


Components of the Human Resource Management System (HRMS)

The primary purpose of an HR Management System is to regulate and strengthen the core methods related to Human Resource management. An HRMS combines separate HR modules to take care of specific HR and admin tasks devising HR staff free to concentrate on creating a better workplace. These are the focus functionalities of an ideal Human Resource Management System:

  1. Application Management

A holistic module to follow and monitor applicants across job boards, recruitment portals, and websites during all phases (notice, shortlist, interview and hire) seamlessly in a unique interface to cooperate with recruiters and streamline the hiring method through the applicant tracking system.

  1. Employee Management

Store and recover all up-to-date, employee-related data (basic profile, employment history, review, performance role, etc.) on a centralized database that can be located everywhere, anytime to take workforce or organization-related conclusions.

  1. Organizational Management

Explicitly build an organizational structure with pre-defined industry-relevant templates, marketing processes, detailed reports, and compliance responsibilities to promote global employee relocation and all other global workforce administration tasks in a manageable way.

  1. Benefits Management

Combine multiple plans and different options to auto-define, manage, and tailor a full colour of employee-specific benefits in a unique interface to administer the eligibility/costs connected with it efficiently.

  1. Payroll Management

Cast down the complexities in payroll processing with a comprehensive array of payroll services by allowing inbuilt accounting module, automatic tax computations, daily audit & reporting tool, tabular data storage, and configurable rule-based engine.

  1. Workplace Management

Optimize regular headcount using courses forecast and pre-defined templates for preparation and managing workforce properly within processes like recruitment, employee onboarding, learning & development, etc.

  1. Compensation Management

Create and manage overall employee compensation plans beyond multiple teams, departments, and geographies consistently. Link satisfaction with achievement and organizational goals, aggregate payment data to view/edit it anytime.

  1. Performance Management

Set specific goals, assign weightage, cooperate, create a development plan, and follow it with organizational values to assess the performance of each representative in an organization with extensive reviews (quarterly, half-yearly or annual).

  1. Timesheet Management

Automate timesheet method of employees to examine performance, assessment costs acquired across the organization under different parameters (employee, department, client, role, project or activity) and blend seamlessly with payroll and other modules.

Getting The Right HR Management System

Before you begin running the web for the ideal fit, figure out what you need. Draft your terms, list the points you’re looking for, then try to match these with the functionality possible in a prospective HRMS Software. With due attention, you’ll be able to find an HR management software that will take your business to the next level.

Darwinbox HR Cloud reduces the need for different applications and data integration infrastructure within applications. It allows companies to seamlessly share and retrieve data from any other software as their needs demand. 

Darwinbox’s HR cloud is secure, natural, and works from wherever you are. Its interface is easy enough for a casual user yet robust enough to handle the needs of power users like HR managers.

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